As a HR or hiring manager, getting a confirmation from the candidate or potential joiner about their joining date is a critical step in the onboarding process.
This information can help you better plan for their arrival and close the hiring loop.
In this blog post, we will look at what are the key considerations when writing a joining date confirmation email, best practices when writing one, and a sample email template that you can modify and use based on your needs. So let us get started.
Subject Line: [Candidate’s Name]: Joining Details Confirmation
Dear [Candidate’s Name],
Hope you are doing well. We are incredibly excited to have you join us as [Position].
I am writing this email to confirm that your joining date would be [Joining Date].
Please be at the office by [Time]. Here are some more details on your joining day:
If you have any further questions feel free to reach out by replying to this email or if you are more comfortable, you can directly reach out to your reporting manager or HR Point of Contact.
Once again, we are super excited to have you onboard.
Regards,
[Your Name]
[Your Designation]
With the above mentioned best practices, helpful hacks and the sample email template for confirming the joining date of a candidate, you are well equipped to communicate in this scenario.
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Shiva is a subject matter expert in communication, marketing, productivity, and learning systems. He has previously contributed to many blogs and newsletters, including Validated, Mental Models, HackerNoon, and several brands. You can find Shiva on LinkedIn or email him at shiva(at)routine.co.