Keeping your workplace clean is a collective responsibility of everyone who works there and it should not just be an aesthetic decision but also a practical one.
In this blog post, we will look at how you can draft an email informing staff about cleaning after themselves at the workplace. For this, we will take the help of some key considerations of professional communication, best practices that have known to work and a sample email you can just copy for your own use. So let us jump in.
Hello Team,
Hope you are all doing well. My name is [Your Name] and I currently work as [Your Designation] at [Department Name].
This email is to bring to your notice our revised policy on workplace cleanliness that will go into effect [Start Date].
The policy was revised after [State Specific Incidents] and going forward we would like to avoid such situations.
We understand that maintaining [State the Request] is hard [State Hurdles Making it Harder to Fulfill Request]. But [State the Workaround to Fulfill the Request] can help us maintain best possible hygiene standards given the limitations.
To make things easier, I would suggest [Brief About a Possible Clean-up Routine]. So please do consider this suggestion.
Thanks for taking the time to consider this request. If you have any questions or clarifications, feel free to reply back to this email.
Regards,
[Your Name]
[Your Designation]
Sending out a staff email about workplace cleanliness is a critical responsibility for a manager/leader and without the above shared tips, best practices and sample template, it can be a tricky proposition to keep it polite and professional.
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Shiva is a subject matter expert in communication, marketing, productivity, and learning systems. He has previously contributed to many blogs and newsletters, including Validated, Mental Models, HackerNoon, and several brands. You can find Shiva onĀ LinkedInĀ or email him at shiva(at)routine.co.