As an organization, you should want to improve and change of process is an inevitable part of that journey. Clear communication is critical when you are looking to implement a new process and a well written email can do a great job of it.
So in this post, we will look at steps to draft an email informing your team about a new process implementation. Whether you are the CEO pushing to make your company profitable or a manager looking to make your team more effective, following the best practices and tips shared in this post can help you get your message across effectively.
Subject: New Process Implementation for [Team Name]
Dear [Recipient's Name],
Hope you are well. My name is [Your Name], currently working as [Your Designation] and I am delighted to announce an important change regarding [Name of the Process]. We are looking to implement a process change effective [Start Date].
Applicable Changes:
These changes are being made to benefit our team in terms of [Explain the Benefits of the New Process and Highlight the Advantages].
So what is next?
[Outline the Next Steps that Your Team is Expected to Do]
If you have any questions, queries or concerns regarding the process implementation, please reach out to [POC's Name] on [POC's Email] or [POC's Phone Number] during working hours.
Your feedback is very important to make our team more efficient. So please do reach out if needed.
Thank you for your hard work and commitment to our continued success, we hope to make this transition a smooth and successful one.
Best regards,
[Your Name]
[Your Designation]
A comprehensive email informing people about a new process implementation can greatly reduce the need for redundant communication. By employing the best practices, tips and inspiration from the sample email, you should be able to write an effective email for this use case pretty well.
Now that you have elevated your email skills, what's your next goal? Please let us know on Twitter @RoutineHQ
Are you seeking a productivity lift? Sign up and download our calendar with tasks at zero cost.
Shiva is a subject matter expert in communication, marketing, productivity, and learning systems. He has previously contributed to many blogs and newsletters, including Validated, Mental Models, HackerNoon, and several brands. You can find Shiva on LinkedIn or email him at shiva(at)routine.co.